Evergreen Catalog Help



Searching the Catalog

The home page for the Evergreen catalog allows you to search for books and other items at your library or libraries.

The home page contains a single search box for you to enter search terms. You can get to the home page at any time by clicking on the Evergreen Indiana logo at the top left corner, or you can enter a search anywhere you see a search box in Evergreen.

Search Options

Next to the search box on the main search page, there are two dropdown boxes: Item format and Type of search.


You can limit your search by format: Books, Large Print, Audiobooks (books read aloud on CDs or other media), Video Recording (VHS tapes, DVDs, and other media), Music (music on CD or other media), or Electronic Resources (databases or other resources available electronically in the library or online).

Type of search

Keyword - finds the terms you enter anywhere in the entire record for an item, including title, author, subject, and other information.

Title -
finds the terms you enter in the title of an item.

Author -
finds the terms you enter in the author of an item.

Subject -
finds the terms you enter in the subject of an item. Subjects are categories assigned to items according to a system such as the Library of Congress Subject Headings.

Series -
finds the terms you enter in the title of a multi-part series.


You can also limit your search by library. If you are using the catalog in a library, the default is to search the current branch. For multiple libraries, depending on how the libraries in your consortium relate to each, you may also search ranges of libraries, or select a specific library. For example, with the Evergreen Indiana consortium, you have the option of choosing a specific library branch, local library system, or all Evergreen Indiana libraries. If you are searching the catalog from home or another location outside the library, you may wish to choose your branch so that you can quickly see what's available locally.

Search Tips

Unlike many catalogs, the search features of Evergreen are forgiving. For example, you do not need to enter authors last name first, nor do you need an exact title or subject heading. Evergreen is also forgiving about plurals and alternate verb endings, so if you enter dogs, Evergreen will also find items with dog.

Evergreen assumes you wish to search for all the terms you enter (AND).

You can exclude a term (NOT) using - (minus). For example, vacations -Britain will search for materials on vacations, but not Britain.

You can search for an exact phrase using double quotes. For example, "Harry Potter" will find only items with the exact phrase, not with the terms Harry or Potter alone

You can form more complex searches using the Advanced Search features. From the main search page, click Advanced Search.






Then search by multiple factors, including using both Title and Author, or limiting to a specific Publication Year, Audience, or Language.







Search Results

The search results are a list of relevant works from the catalog.















1. By default, the Search Results are in order of greatest to least Relevance. In the sort criteria box you may select to order the search results by Relevance, Title, Author, or Publication Date.

2. You can Limit to Available Items by checking the checkbox located at the top portion of the screen.  Once that checkbox is checked the search results page will refresh and only show items that are currently available at their home library location.

3. If there are many Search Results, they're divided into several Pages. At the top or bottom of the list, you can see the total number of results and go back and forth between the pages of results or skip to a specific page.

4. You can select to Show More Details, or to Show Fewer Details to compress the Search Results screen.

5. Editions and Formats - The catalog results will include separate entries for different editions and formats. The icons under the title and author indicate formats such as books, audiobooks, videorecordings, and other formats. For example, Harry Potter and the Prisoner of Azkaban is available in various editions, in large print, as an audiobook, as a DVD, and in Spanish.



Viewing a record

Click on a title to view detailed information about an item.

Available copies: This shows the total available copies in the Evergreen Indiana consortium and in your local library.

Current holds: This shows the total number of current holds. Use this to find out where you would be in the holds queue.

Place a Hold: Click here to place a hold on the record.

Add to my List: Add the item to one of your Lists.

Print/Email: Print or Email yourself the following information: Title, Author, Publication Info, Item Type. NOTE: Information about the local item (Call Number, Shelving Location) will not be included since there are so many different call numbers and shelving locations in the Evergreen Indiana consortium.

Call Number (Text): Click here to send yourself a text message with the following information: Call Number, Location, Library, Title and Author.

Anticipated Due Date: Displays the date an item is expected to be returned to the library. NOTE: Items are not guaranteed to be returned on the exact date displayed.






Viewing all available items

Next 10: Click here to browse through the next ten libraries in the list.

Show more copies: Click here to show all copies at all libraries in the consortium.

 Record Details

The item details shows information such as ISBD, Edition, Publication Date, Publisher, Physical Description, and Subjects.  You can click on any subject listed to conduct a new search on that subject.






Additional Content


Summaries & More: Click here to find summaries of the title.

Additional Content: Tables of Contents, Author bios and Reviews are available here.

Shelf Browser: Clicking on the Shelf Browser will show you items that are located next to and near the item you are viewing.  You can click on any of these titles or authors to be brought to that item record.

Going back to Search Results

When you're viewing a specific record, you can always go back  to the original search results by clicking on Search Results.



My Account

You can access information about your account from any page in Evergreen by selecting the My Account link in the left-hand sidebar (or on the bottom of the home page). My Account includes contact information, items you have checked out or on hold, your fines, preferences for Evergreen, and Lists. Each of the sections in the My Account area is described below.

Logging Into Your Account

Click on the Your Account Log In link in the upper right-hand corner.

Enter Your Username

* If this is your first time logging in, your username will be your library card number. You can change your username in Account Preferences.

Enter Your Password

* You should have been given a password or PIN when you received your library card.

* If you do not have or cannot recall your password, but you have an email address on file with your library, please click Forgot Your Password to begin the password reset process.  You will receive an email message with a link to reset your password.  Otherwise, contact your local library to have the password reset.


Problems Accessing My Account


If the My Account screen is not responding to your login attempts or is displaying any other quirks, try clearing your browser's cache. Click here for instructions for clearing the cache of web browsers, by type.  Please click on the link for the web browser you are using.  In most cases, you can discover the version of your browser by going to Help > About [your browser's name] from the menu bar. If you have further questions, get in contact with your local library.


Account Summary

After logging in, you are brought to the Account Summary page. At the top right-hand corner of the OPAC, a summary of your account will display for as long as you are logged in. The Account Summary shows the same information as the summary at the top of the OPAC: Items checked out, Items currently on hold, Items ready for pickup, Fines.






The Fines area display any fines or fees you have accrued. You can pay your fines at the library. The Payments area gives a list of previous payments.

Items Checked Out

Select the Items Checked Out link at the top of the My Account area to display items you currently have checked out, their due dates, and the number of times you can renew them. In the Current Items Checked Out screen, you can renew items.

In the Check Out History screen, you can see a list of items you have checked out. Note: You must choose to save your checkout history in order for items to begin displaying in this screen. See Account Preferences for more information. Click on Download CSV to download your checkout history to a spreadsheet software.


Items on Hold shows the materials you currently have on hold (reserve). The title, author, format, pickup location, and status are displayed. You may cancel a hold or edit where you'd like to pick it up.

In the Previously Held Items screen, you can see a list of items you have requested in the past. Note: You must choose to save your Holds history in order for items to begin displaying in this screen. See Account Preferences for more information.

Account Preferences,

In Personal Information, you can see your contact and other account information. You can change the password that you use to log in to Evergreen as well as the email address the library uses to contact you by clicking the Change link next to the item.

If you need to make a change to other information, such as your address, please see the library staff.

You can change your default contact information in Notification Preferences. Choose Email, Phone, or Text Message hold notification preferences.



In the Search Preferences screen, you can select your preferred OPAC search location and preferred hold pickup location. This is also the place where you can choose to begin saving your checkout and holds history. Checkouts and Holds that you place after you choose to keep checkout and hold history will display in the Items Checked Out and Holds screens.


My Lists

The My Lists section allows you to create, edit, share, and remove lists.

Lists are groups of items that can be used for any number of purposes. For example, to keep track of what books you have read, books you would like to read, to maintain a class reading list, to maintain a reading list for a book club, to keep a list of books you would like for your birthday. There are an unlimited number of uses.

You can see the lists you've created in the My Lists section of the My Account area.

How do I add items to a list?

Search the catalog normally for the item you would like to add to your list. In your search results, you'll see a link to Add to My List. Click this to add that item to a temporary list in My Account. If you are not yet logged into your account, you will first be asked to log into My Account and then your item will be added to your temporary list.


To view the item you have added, go to My Account and then My Lists. Your item will be listed under Temporary List.

How do I create a list?

In the My Account area, click on My Lists. In the Create New List section, enter a name for your list into the text box. Decide if you would like to share the contents of the list with other users, and click the Submit button.

What does "Share this list" mean?

Lists can either be private, and only viewable by you; or public, and viewable by anyone who knows where the list resides. By default, all lists are private, and you must explicitly instruct the system to allow others to view the contents of a list by choosing Yes to Share This List? If you change your mind later and no longer want to share, choose the Hide option in your display of Lists.

You can give the address of your list to anyone you want to share it with. In the My Lists section, in the display of your lists, there is an HTML View link for every shared list. Bookmark this link in your browser or copy and paste the address to share your list. You can also download the contents of your list to a spreadsheet software by clicking on Download CSV.



How do I add a Temporary Item to a List?

Select the temporary item you added and choose the list you want to add it to in the drop-down box on the right-hand side of the screen.

Click on the list to see the item you just added. You can place a hold or delete the item from the list.









Introduction to holds in Evergreen Indiana!

Items fill patron holds based on proximity. The system seeks to minimize transit time by capturing the item and assigning it to the nearest patron on the hold list. The nearest patron may not be person who has been on the hold list the longest. The system will continue to seek to fill holds with other items.

Holds are opportunity-based. Meaning if an item transits to another library to fill a hold, it will stay there to fulfill other holds so as to minimize transit expenses.

Many libraries in the consortium want to serve their local patrons to the best of their ability by only allowing local patrons to place holds on their new items for 6-months. You can choose to be placed in a hold queue for a 6-month age protected item at another library. This means that as soon as the 6 months is over, you are in the holds queue to receive the item.

The following items are only available at your local library and cannot be requested from another library in the consortium: art, dvds and videos, cd-music, equipment, media, realia, software gaming and special collections. NOTE: Patrons can travel to other libraries in the consortium to check out these items and then return them at any library in the consortium.

Hold notification options and tips

A patron can change how they would like to be notified for holds at any time by changing their notification preferences in My Account or contacting their local library.


Enter the default hold notification phone number in the My Account > Notification Preferences. Patrons also have the opportunity to change the phone number before finalizing the hold.

Numbers should use the following standard: 234567891 (No punctuation or spaces!)

The recording is as follows: "This is an automated call from the [Library Name] for [Patron Name] informing you that the item you requested is available for pickup."

Upon receiving a phone call notification, the recording begins as soon as the phone is answered. If an answering machine or voicemail answers instead of the patron, the beginning of the recording is often cut off, however, the message does repeat itself after waiting a few seconds between.

If you did not receive your phone notification:

Verify that you have selected phone notification by logging into your My Account > Notification Preferences and making sure phone notification has a checkbox.

Verify that your phone number is entered correctly by logging into your My Account > Notification Preferences and reviewing the phone number.

Contact your local library to report the issue.


Default hold notification email address can be set in My Account > Personal Preferences. Then, a patron must click on Notification Preferences and choose Email.

The local library should notify patrons from what email address the hold notice will be sent so patrons can add the email address to their safe list. Example: evergreen@evergreen.lib.in.us

If you did not receive your email notification:

Make sure your email is entered correctly in My Account > Personal Preferences.

Make sure your email inbox is not full.

Make sure the email did not go to your junk mail.

Give the domain (Example: @evergreen.lib.in.us) to your email provider and ask that it be white listed to put it on a safe list.


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Text message hold notification can be set by logging into the My Account > Notification Preferences, choosing a provider and entering the phone number. Charges for text messaging may be applied by cell phone provider.

If you did not receive your SMS/Text notification:

Verify that you have selected text notification by logging into your My Account > Notification Preferences and making sure text notification has a checkbox.

Verify that the correct mobile provider has been selected.

Verify that your phone number is entered correctly by logging into your My Account > Notification Preferences and reviewing the mobile number.

Contact your local library to report the issue.

Overdue and Lost Fees and Notifications

Overdue notices are sent as a courtesy from the Evergreen Indiana Libraries. Failure to receive notices does not exempt patrons from the responsibility for payment for library materials or overdue fines and fees.

Overdue fees are $0.25 per day per items.

Damaged item fees include a $10 damaged item fee.

Lost item fees include a $10 lost processing fee and the cost of the lost item.


Patrons who provide an email address and choose to be notified by email in Notification Preferences will receive an email 3 days before their materials are due and on the day the materials are due.

Paper notices

Check with your local library to find out whether they mail overdue and lost notices.

o   1st notice: 14 days after due date

o   2nd notice: 28 days after due date

o   Final notice: 45 days after due date which is then considered a lost item and patron is responsible for lost fees.